Important Information on Your Booking Terms

  • All participants are required to register with ClubSpark to gain an access code for accessing the athletics track.
  • Bookings can be made 14 days in advance.
  • All users of the facility must abide by WD Leisure’s Track Etiquette that can be viewed at the facility and on our website.
  • A maximum of seven separate bookings can be made by an individual in one week and each individual booking can be a maximum of four hours.
  • Automatic online refunds are provided up to 24 hours before time of let. Beyond this point, no refunds are issued.
  • After making and paying for your booking you will receive a four digit access code. This code is your own personal code for all your future bookings and you should enter this code into the keypad that’s positioned beside the entrance gate.
  • The code is to be used for you to gain access to the facility. You are not allowed to provide other members of the public with unauthorised access to the athletics track. In addion, please note that these participants will not be insured to use the facility. 
  • Failure to follow the above condition could result in you being suspended from accessing the facility in the future. It also creates a health and safety issue for any unauthorised users.
  • All hirers, including organisations, must leave the premises in a clean and tidy condition.
  • The hirer is advised that WD Leisure can accept no responsibility in respect of loss or theft of articles from the premises during the let or of any articles/personal belongings left on the premises at any time.
  • WD Leisure accepts no responsibility for any loss or damage, including personal injury and death, resulting from an individuals use of the athletics track and field facility.
  • WD Leisure or persons authorised by WD Leisure shall have the right to suspend or take action at their discretion on any matter which, in the opinion of WD Leisure’s officers, does not comply with the terms of these conditions, or which they consider necessary in the interests of safety and good order or to deal with any contingency not covered by these Conditions of Let.
  • All bookings of a coaching / teaching nature are approved on the understanding that the appropriate coaching qualifications from the recognised sport or coaching body or association is in place. In addition, it is the responsibility of the club or individual who is responsible for the coaching sessions to have appropriate public liability insurance in place. WD Leisure reserves the right to request proof of such and failure to provide this information will result in the club, group or individual not being granted access to the track and field facility.
  • All users of the athletics track and field facility have the obligation to adhere to WD Leisure’s Safeguarding Children Policy and any subsequent related regulations. Failure to comply with WD Leisure’s Safeguarding Children Policy could result in the issue or incident being reporting to the police and social work services as per aforementioned policy.
  • If the let is in connection with the provision of services for children, that is persons under the age of 18, it shall be the sole responsibility of the applicant to ensure in advance that appropriate PVG (Protecting Vulnerable Groups Scheme) checks under Part 5 of the Police Act 1997 (Scotland) have been carried out on any individual who will be involved in the said provision by way of working, whether paid or unpaid, in a childcare position as defined in Schedule 2 of the Protection of Children (Scotland) Act 2003. In this respect the applicant’s attention is drawn to the fact that useful guidance on the Protection of Children (Scotland) Act 2003 is available on the Scottish Executive website.