3G Pitch Terms and Conditions

Any hirer booking these facilities must comply with the terms and conditions as set out by Patchway Town Council. These can be obtained by contacting Patchway Town Council via email to office@patchwaytowncouncil.gov.uk. Furthermore, you can read the terms and conditions below.

  1. No bookings may be made by any person under the age of 18 years and every session of hire and/or use MUST be supervised by a responsible adult who is either the hirer or an authorised representative of the hirer.
  2. The hire charges are defined by Patchway Town Council and are reviewed annually.
  3. All hirers are provided a copy of the Booking Form including the Terms and Conditions of hire and for completeness, a copy is available via the website.
  4. Patchway Town Council does not provide changing facilities for the use of the 3G pitch and hirers are advised to make their own provisions for changing.
  5.  Players should wear appropriate footwear. No metal studs.
  6. The use of floodlights is included in the price and these will be turned on at the start of your booking period.
  7. Car parking is available in Scott Park.
  8. Users should only walk on the path which has been fitted with streetlights to access the 3G pitch and users should not walk across the grass to get to the facility.
  9. This facility has been provided for all of the community to use so please be courteous when using the surface.
  10. There will be no food or chewing gum allowed on the 3G pitch at all. Any hirer found to be in breach of this will forgo all future hirers.
  11. Smoking is not permitted, and no alcohol is permitted on the 3G surface at any time. For the benefit of all our customers and local residents we would ask that you do not use abusive language whilst at the facility.
  12.  No food or drink (other than water intended for normal refreshment of players) is allowed on the 3G area. All water must be contained in plastic water bottles may be taken onto pitch and disposable bottles should be disposed of in the waste containers.
  13. The facility is managed by Patchway Town Council and issues should be reported instantly to office@patchwaytowncouncil.gov.uk.
  14. All Hirers (whether present or via telephone/email) must provide sufficient information to constitute a Hire Agreement and must confirm that they have agree to the terms and conditions of hire as made available.
  15. All bookings will be made by an online booking system, administered by Patchway Town Council.
  16. All hire fees are payable before use and no use of the pitch will be granted until a payment has been received.
  17. If you are unable to fulfil your booking, Patchway Town Council will credit a new session for you rather than refunding the monies owed.
  18.  All organisations will be expected to have Public Liability Insurance; evidence of the insurance must be submitted.
  19. The 3G facility has equipment that is available for use for differing types of configuration of pitch and the Hirer should identify at the time of booking the configuration required. All equipment provided will be maintained and regularly checked for defects by Patchway Town Council. Any problems should be reported to the Patchway Town Council office.
  20. Any dispute relating to the hire of the facility will be referred to the Town Council.
  21. Users are expected to respect the facility and community. This includes vacating the facilities promptly and quietly, not to cause any purposeful damage or to deface any of the facilities and surrounding area, no foul language to be used and disposing of any litter in the bins provided.
  22. Those admitted to the facility must observe the conditions and regulations. The contract of hire will be deemed in force upon receipt of payment and/or use of the facility be signed by at least one adult who must remain on the premises during the contract of hire.
  23.  No young person, under the age of 16 years without adult supervision are allowed to use the facility.
  24. Teams and or clubs making bookings on behalf of their team/club that is a member of a Football Association Affiliated Club and or League will be deemed to be CRB cleared as this is a requirement of membership of an affiliated Club and/or League.
  25. All bookings must be paid for in advance. The weekly fee relating to each booking must be paid in full prior to the bookings start time NO PAY – NO PLAY. Payments made are non-refundable within 48 hours of the booking unless agreed. The payment method should be agreed at the time of booking.
  26. Cancellations or modifications to an existing booking cannot be made less than 48 hours before the session is due to start. This does not apply to block bookings.
  27. Bookings finish ten minutes before the hour, for example 5.00pm to 5.50pm to ensure there is a smooth and quick turnaround for teams.
  28. Patchway Town Council will not be held liable for accident to person(s) or loss of property by any person or organisation during or in connection with bookings at any of the facilities at Scott Park. Anyone entering or using the facility does so at his or her own risk, and Patchway Town Council accept no liability in respect of any loss, damage or injury, howsoever caused. It is the hirer’s responsibility to undertake any risk assessment of their activities and provide to Patchway Town Council.