3G Pitch Terms and Conditions

Booking Access

• Drayton Youth Football Club (DYFC) associated hirers have priority over new season bookings for September 1st onwards and have access to a priority booking window on a first-come, first-served basis from 1st June to 30th June each year. During this period non-DYFC associated hirers are prohibited from making bookings for September 1st onwards, but can continue to make block bookings for June, July and August as required.
• The 3G Pitch booking window is available to the public on a first-come, first-served basis from 1st July to 31st May each year. During this period bookings from September 1st onwards are open to all hirers.

Booking Confirmation

• 3G Pitch booking are made on a first come, first served basis.
• You must book the 3G pitch online before you play.

Cancellation and Refunds

Hirer Cancellation Notice Requirements

• More than 24 hours’ notice – No charge for cancelled session

Council Cancellation Requirements

• The Council has the right to cancel bookings at their discretion. If the Council must cancel a session (e.g. due to maintenance, weather, or safety), hirers will receive a full refund or a credit towards the next invoice. An email will be sent to the user notifying them.
• The Council reserves the right to pre-book the 3G pitch for other events and maintenance.

3G Pitch Rules for Users

 Conduct

• Users should comply with the principles of respect and fair play, both on and off the 3G pitch.
• Users should wear appropriate sports clothing and footwear when on the 3G pitch.
• Users must be mindful of neighbouring properties with respect to noise.
• The 3G pitch is to be used for the purpose of sport and sporting activities only. Any other activities such as parties should be discussed with the Parish Council Office prior to booking.
• Smoking is not permitted on the 3G pitch.
• Users must ensure they take all belongings with them off the 3G pitch including equipment and rubbish. Drayton Parish Council will not be held liable for any left items.
• Users hire and use the 3G pitch at their own risk.
• Users are required to report any damage to the Parish Council as soon as possible.

Security

• Digital access codes are bespoke to your booking and will therefore only work for the date/dates and times you have booked. The code will work 15 minutes prior to the booking and 15 minutes after.
• Users must ensure they securely lock the 3G pitch gate after use using the padlock and return the key to the hook inside the pavilion. Once the key has been returned, users must ensure the floodlights are switched off and the pavilion door is secured with the digital padlock.   
• Please ensure that the 3G pitch padlock, 3G pitch padlock key and pavilion padlock are returned to their respective locations at the end of your booking. Failure to do so will incur the following charges:
• • Padlocks = £170 each
  • Key = £50
• Please ensure the floodlights are switched off at the end of the session. Failure to do so may incur a charge.
• No user may sub-let the 3G pitch without the prior approval of the Council.
• All users are reminded that the pavilion and 3G have 24-hour CCTV surveillance in operation.

Right to Play

• You must book the pitch before playing.
• Please allow other users to complete their session within their timeslot before entering the 3G pitch.

Contact

• Please use the details below should you need to contact the Council at any time.
• Please note that the usual office opening hours are 0930 – 1430. We may not be able to respond outside of these times depending on staff availability. 

DRAYTON PARISH COUNCIL

The Pavilion, King George V Playing Field, Drayton High Road, Drayton,

Norfolk, NR8 6AW

tel: 01603 864492   mobile: 07471 552906

email: office@draytonparishcouncil.gov.uk